RFP INQUIRIES AND PROPOSALS SHOULD BE DIRECTED TO:
Alysha Albrecht, WIN Communications Specialist
Request for proposals release date: April 3, 2023
Deadline for submitting questions: April 17, 2023
- Method for submitting questions: E-mail questions to Alysha.Albrecht@winintelligence.org by 5 p.m. EST on or before April 17, 2023 with “Questions for WIN Website Design RFP” in the subject line.
- Questions regarding this RFP will not be answered on an individual basis. All answers to questions received by the date specified above will be posted on winintelligence.org by May 1, 2023.
- Phone calls related to this RFP will not be accepted or addressed. Questions must be submitted via email as described, above.
Deadline for submitting proposals: June 1, 2023
Delivery Method for submitting proposals: E-mail bids to Alysha.Albrecht@winintelligence.org. In the email subject line, please include: “Proposal for WIN Website Design RFP”
Right to reject: WIN reserves the right to reject any and all proposals received in response to this RFP in the event funding becomes unavailable or other unforeseeable circumstances occur. A contract for the accepted proposal will be based upon the factors described in this RFP and may include any or all parts of the proposal.
The contract period is one year from start of contract, with the potential to renew annually. The period in which renewal will be considered will begin in June 2024.
Contract and Payment Schedule
Upon receipt of competitive quotes, WIN will select a vendor, develop a contract proposal, and set contract terms, including a payment schedule. Any services and deliverables executed under this contract will be paid on a reimbursement basis only. Contracts should also include a maintenance plan and payment schedule. This is not an RFP for a retainer contract. All billing must reflect actual work completed. WIN requires all services to be listed within the bidder proposals showing the cost structure for services. (Additional details and requirements are listed in Section 4: Proposal Requirements.)
Notification of Award: It is expected that a decision selecting the successful bidder will be made within one (1) month of the closing date for the receipt of proposals. Upon conclusion of final negotiations with the successful bidder(s), all offerors submitting proposals in response to this Request for Proposal will be informed through a written response on the status of the proposal.